Committees

(Links to individual committee sites can be found at the bottom of this page.)

 

Overview.

SoPS action committees meet to discuss matters of concern to postdocs. Each committee is constituted of several members (all voluntary like SoPS itself) who have offered to contribute to a particular aspect of postdoc life. Committees operate as independent executive bodies, with the head being an elected member of SoPS and given the designation of vice-president (See the Society Constitution for more details). The VPs are responsible for managing the progress, the budget, and making sure that the activites of the committee comply with the constitution.

  • Committee Meetings. Meetings are announced and facilitated by the chair of each committee and are typically once a month and 1 hour long. The objective is to identify new issues, discuss strategies and report progress on previous issues. A tangible outcome of each meeting is a public report in the form of “Minutes” which are listed on the individual committee’s webpage. (See for example the minutes of career development committee meetings.)
  • Web and Electronic Privileges. Committee members are encouraged to register for a login-id at the SoPS website. SoPS officers communicate via an internal mailing list and web-forum which will be accessible to new committee members. We have composed a Guide for Committee Members to facilitate our regular activities.
  • Want to contribute?
    1. How much time?
      SoPS appreciates any contribution. As the member of a committee, we request that you attempt to make it to all the monthly meetings of your committee, which uses about an hour each month. Any further time spent is completely upto you. It can be intermittent or continuous, and it helps if you communicate this to the committee in advance.
    2. What's in it for you?
      If you volunteer to join a committee, its probably because you feel strongly about that aspect of postdoc life. Working in a committee offers opportunity to identify and debate issues that bother you with other interested members and university officials. The experience gained is something you are welcome to put on your resume and is known to have helped previous and current members at job interviews. SoPS is a good venue to get to know your postdoctoral peers at UCLA, whom you would probably not meet otherwise.


Advocacy Committee

Advocacy Committee

Current Members:
Aditi Joshi - Chair
Elizabeth Marlow
Christian Abraham
Dimitrios Vatakis

The Advocacy Committee exists to identify and address problems and concerns of postdocs that should be brought to the attention of university administration. Typical problems most postdocs encounter are insufficient salary, housing problems, lack of childcare options, deficient mentoring, and visa troubles. The committee will provide information about policies in UCLA, concerned officials and a forum to share your experiences. By contacting committee members directly, or posting to the forum, postdocs can bring problems to the committee's attention.

The committee is always seeking new members. We typically meet no more than once a month over lunch to discuss any new issues and brainstorm potential solutions. If you are interested in joining this committee, email Aditi: aditi.draditi at gmail dot com

We are currently seeking new committee members. Let Aditi know if you'd be interested in joining.

http://www.gdnet.ucla.edu/

Advocacy Committee Meeting Reports

Advocacy June 2005

Advocacy July 2005

Career Development Committee

The Career Development Committee organizes events that are tailored to the career needs of postdocs at UCLA. We aim to provide information and training on a wide range of subjects fitting loosely into three categories:

1) Preparing for a career in academia

2) Preparing for a career outside the academic sphere

3) Personal and professional development

The committee meets every month to come up with ideas for events, and to deal with the organization of these events. All postdocs are welcome to attend these meetings or to post their suggestions for career events to the website.

Video Webcasts of Previous Career Events
Panel Discussions: From Postdoc to Faculty, Surviving as an Assistant Professor, Academic Publishing, Women in Science, Career Opportunities Liberal Art Colleges

Business and alternative Careers Paths: Intellectual Property, University Based Start-Up, Doctors without Borders.

Minutes of Career Development Committee Meetings

Fellowship and Grant Writing resources - A list of courses on grant-writing held at UCLA, as well as online resources.

Fellowships

UCLA awards - coming soon!

GRAPES database - The UCLA Graduate and Postdoctoral Extramural Support (GRAPES) Database lists many major fellowships

Grant-writing courses at UCLA
UCLA K30 training

NIH Grant Writing Course at UCLA

Online Resources
The Grant Doctor

Grants Net

International Fellowships and Grants

USA Jobs.com - The official website for employment with the United States Federal Government. The United States Federal government hires Ph.D.'s for a wide variety of positions, from scientists to intelligence analysts.

External Career Resources

UCLA Career Center - Although technically postdocs are not supposed to use the career center we have access to some of their facilities. They have a library of useful books and their website has lots of useful information.

UCLA Skillnet -UCLA Campus Human Resources Training and Development Program includes courses on research administration, management and many other topics important for career development.

OID (UCLA Office of Instructional Development) - UCLA Office of Instructional Development runs courses on a range of subjects, with a particular focus on effective teaching. Postdocs interested in learning to teach or gaining teaching experience should look at the CUTF page.

UCLA CHR Traning and Development - UCLA Campus Human Resources: Current Courses listed in monthly Newsletter.

Next Wave - One-stop shop for information on posdoc career issues.

Science Careers Forum - Interesting forum dealing with a range of issues related to careers in academia and careers not in academia.

Bruin Toastmaster - Campus group of Toastmaster International - A place for Improvement of communication and leadership skills

The Chronicle of Higher Education - Weekly paper on higher education in the US - resource of teaching career related issues and job postings.

Survival Skills and Ethics Program of the University of Pittsburgh - Large collection of science career related literature.

Michael Alley from Virginia Tech is the author of The Craft of Scientific Writing - at Virgnia Tech you also find a tutorial to improve your writing skills.

A Fun Read

Piled High and Deeper - A free online comic strip created and written by a Ph.D. When no one will understand the trials and tribulations of your work, check it out.

Career Committee Minutes Thursday July 20, 2006

Career Development Meeting

Boyer Hall 6th Floor Conference Room

Thursday 20th July, 2006

Chair: Sehat Nauli (SN)

Attending: Marcus Kaufmann (MK), Maggie Wang (MW)

Election of new Vice Presidents


SN will serve as VP of the Career Committee until December 2006




 

Brown Bag Lunches


Two BB Lunches are planned for August and September.


SN is organizing a lunch with Earl Weinstein from the UCLA Technology Transfer Group for a lunch between 12-2p on Monday, August 7th. Dr. Weinstein got his Ph.D at MIT working on micro RNA and is currently working with UCLA scientists interested in starting companies or licensing their technologies to other companies.


MK will plan a lunch with Eric Scerri, a Lecturer in the Department of Chemistry and Biochemistry. The tentative time is September and MK will work out the exact time/date by the next CC meeting. Dr. Scerri requested that the lunch be held in a room with a projector so he could show some slides from his latest book. Dr. Scerri studies how chemical concepts could be explained through Physics as well as how certain aspects of Chemistry is being taught.

 


Events


Two events are planned for Fall 2006.


A seminar discussing various aspects of time management for postdocs and faculty. MW (with some help by SN) is organizing this event. MW has contacted Prof. Sandra Schmid from The Scripps Institute to give a talk regarding time management for postdocs. Dr. Schmid gave a similar talk at the UCSF Postdoc Society and came highly recommended. SN will contact Christine Wilson at the Grad Student Resource Center to see if the GSRC will be interested in co-sponsoring this event. MW will coordinate the date/location of the event with Christine Wilson and Dr. Schmid. In addition, MW will contact Kyle Cunningham to request parking permit, gas reimbursements, and lunch costs for Dr. Schmid.


MK suggested a writing seminar in the last meeting, but currently could not find any compatible speaker for this event. This event might be organized in the future, but will currently stay in the backburner.


SN received an email from Anne Simon indicating that she is interested in organizing an event related to immigration issues for postdocs. This event will be organized along with Ajay Gopal from the Communications Committee. Since neither could attend this meeting, SN will meet with both on August 2nd to discuss the detail of this proposal. SN will inform Committee members regarding the event at the next Committee meeting


For the Fall quarter, the Career Committee thus have 4 events planned, three of which are firm. In the coming months, we will further discuss other events that might be of interest to the postdoc community.

 

Career Committee Minutes Tuesday June 20, 2006

Career Development Meeting

Boyer Hall 6th Floor Conference Room

Tuesday 20th June, 2006

Chair: Sehat Nauli (SN)

Attending: Marcus Kaufmann (MK), Catherine Millar (CM), Graham Davies (GD) & Yungok Ihm (YI)


Election of new Vice Presidents


The election time and date will be discussed at the next SoPS Executive Committee Board Meeting to occur on Wednesday, June 21st, 2006. SN has agreed to serve as VP of the Career Committee until December 2006


GD mentioned a couple of things related to the SoPS in general. There are varying amount of resources available for Postdoc Society at the various UCs. UCLA is probably right in the middle. GD would like SoPS to have more resources/budget to plan events but also to have a backbone staff that would take care of the logistics of events such as providing food etc. In order to achieve this, the SoPS will have to write a letter convincing UCLA administration that a separate budget hast to be set aside for SoPS. All members of the Career Committee will work on writing a draft to give to GD as soon as possible.


 

Brown Bag Lunches


Two BB Lunches are planned for August and September.


In August, SN will coordinate with Earl Weinstein from the UCLA Technology Transfer Group for a lunch between 12-2p. Dr. Weinstein got his Ph.D at MIT working on micro RNA and is currently working with UCLA scientists interested in starting companies or licensing their technologies to other companies.


In September, MK will plan a lunch with Eric Scerri, a Lecturer in the Department of Chemistry and Biochemistry. Dr. Scerri studies how chemical concepts could be explained through Physics as well as how certain aspects of Chemistry is being taught.

 


Events


Two events are planned for Fall 2006.


A seminar discussing various aspects of time management for postdocs and faculty. This event will be organized by Maggie Wang with the help of SN. GD suggested a potential speaker, Prof. Sandra Schmid from The Scripps Research Institute. Maggie/SN will contact her before our committee next meeting.


A seminar on writing will be organized by MK. MK contacted Michael Alley at the Univ of Virginia, who wrote a book on scientific writing. As it happened, Prof Alley usually gives daylong workshops on writing. Given the cost associated with flying him to UCLA and hosting a 1-day event, this is probably not going to happen anytime soon. He did suggest a few names of potential speakers to MK and MK will investigate which ones would be available to come before our committee next meeting.


There were some discussions about what future events will be interesting. YI mentioned that she's mostly interested in events exploring academic careers. Based on our Committee's experience in the past, the most well-attended events were those about academic careers for example: the Hiring Committe, Surviving as an Asssistant Professor etc. Less attended events were those exploring optional careers such as the Careers in the Liberal Arts. Despite the decreasing number of postdocs getting jobs in academia (from ~60% in 1960s to ~20% now), that still seems to be the type of jobs that everyone prepares for. The committee will discuss in the future possible ways to inform postdocs about some statistics regarding employment in academia, as opposed to industry and government as well as some other places.

 

Suggestions through email
Julie Akana sent an email to suggest future events that the Committee should consider:
1. Non-traditional career paths such as science writing, editing, project management
2. Perfecting your resume
3. Networking
4. Working a career fair

Career Development committee meeting Report October 19th 2005

Minutes of SoPS meeting held on 10/19/2005 (Minutes by GI/CM)
Attending: Catherine Millar (CM), Izabela Giriat, (IG) Yohannes Shiferaw (YS), Ann Simon (AS), Marcus Kaufman (MK), Gopal Iyer(GI) and Sehat Nauli (SN)

Panel Dicussion with Professors from Liberal Arts Colleges

SN brought us up to date on the progress he has made finding Professors from Liberal Arts colleges to participate in a panel discussion. SN has confirmed 5 panelists and will look after logistics (room reservation/lunch and parking reimbursements). The tentative date for the panel discussion is Wednesday January 18th 2006.

Panel Discussion with Professors from UCLA: Maximizing the impact of your research.

YS has has written a proposal for a panel discussion dealing with the process of getting research published. YS suggested that this may be too focused for a 1hour event and suggested a broader discussion. All attendants agreed that we should seek panelists who are experienced researchers and at least one member who has editorial experience at a major journal. Suggestions for panelists were made by the committee members, and YS agreed to contact them. The proposed date is sometime in the 1st week of December.

Career Development Committee Website/SoPS website

CM asked members of the committee for feedback on the SoPS website. AS said that the website was intimidating for many postdocs, and all other members agreed. It was decided collectively that several members would meet to add content to the site and to work on educating the postdoc community on how to effectively use the site. GI volunteered to find a venue for this meeting.

Vice President Nomination.

A brief discussion was held to choose a suitable candidate for the Vice-President for Career Development, beginning November 2005. IG has volunteered for the position.

Career Development committee meeting Report September 14th 2005

Chair: Catherine Millar (CM)
Attending: Yohannes Shiferaw (YS), Marcus Kaufmann (MK), Sehat Nauli (SN) & Leanne McKay (LM)

Minutes taken by LM.1) Feedback from faculty panel discussion

General feedback – those who attended the faculty panel discussion found it informative and useful.

Committee discussed ways to improve future discussions:
- Be more focused on what should be discussed.
- Have each panel member summarize at end.
- Have a clearer outline of what should be discussed as it was clear from this panel discussion that the topics were many and varied.
- Have someone mediate the discussion and questions.

2) Teaching event(s)

SN proposed inviting a faculty member from a Liberal Arts College to discuss what is involved in this type of institution.

It was decided upon that this event should be a panel format. This panel is tentatively scheduled for January.

SN will look into who to contact to take part in this panel discussion.

If this is a success and there is interest in hearing from faculty at different types of institutions e.g. community colleges or research institutions like UCLA, then this will be organized in future.

CM to add a link on SoPS website to the UCLA graduate teaching program

3) Ad hoc Lunchtime events

CM waiting to hear back on a potential guest speaker.

4) Manuscript-writing seminars

YS suggested organizing a seminar on manuscript writing – will put together a synopsis of the type of discussion that would be helpful.

Committee members will refer all comments/suggestions to YS.
Tentative date: November 2005
CM – UCLA website has information on courses offered to help with writing – UCLA SKILLNET.

6) Career Committee Organization

CM’s term of office as VP of Career Development (6 months, as per SoPS Constitution) ends in October. This position will therefore be open and the Career committee would like to hear from anyone interested in this post.

7) Additional items

CM – career centre has many seminars/discussions organized over the next few months for graduate students and postdocs. Information will be posted on the SoPS website.

LM – to meet with Jayshree this month to organize HR seminar in Jan.

Minutes of Career Development Committee Meeting, April 18th 2006

Career Development Meeting
Tuesday 18th April, 2006

Chair: Izabela Giriat
Attending: Marcus Kaufmann (MK), Catherine Millar (CM), Yohannes Shiferaw (YS), Anne Simon (AS) & Maggie Wang (MW)

1) Brown Bag Lunches
IG updated the panel on the planned Brown Bag lunch with a consultant from RAND this event has been postponed from April 7th due to a scheduling conflict with SoPS pub night. MW will follow up with the speaker and this event will be rescheduled – hopefully for the end of April.
IG mentioned another possible lunch speaker that she and Gopal Iyer are planning to invite. MK suggested a colleague in the field of philosophical chemistry and AS suggested inviting people from the biotechnology industry (she has a contact at Amgen). We discussed the possibility of a series of invitees from different types of biotech companies, and IG will contact the SoPS Business Development Committee to see if they have some contacts.

2) Jean Luc Dumont "The Three Laws of Presentation" May 4th 2-3:30pm
YS will organize refreshments. All panelists will post flyers closer to the event. IG will email the postdoc list closer to the date.

3) Women in Science Panel
A significant portion of the meeting was devoted to planning the upcoming "Women in Science" panel that will be co-hosted by SoPS and the UCLA Career Center. AS has discussed the format with Jayshree Radhakrishnan (Career Counselor) and she presented their plans to the committee. The format for the panel includes an introduction, prepared questions posed by AS, and questions from the floor. AS will draft questions and send them to the committee for approval.

AS also reported that Jayshree has proposed a bi-monthly meeting for women in science, where they could discuss issues that are relevant to them in their careers.

4) Time Management Event
MW proposed an event dealing with time management for postdocs – she and YS will look into finding a speaker(s) and are aiming to stage this event in late July/early August 2006.

5) Foreign postdocs
The committee discussed the possibility of organizing an event dealing with issues faced by foreign postdocs working in the US (suggested last month by Sehat Nauli). The diverse nature of the postdoc population makes a panel event hard to organize, so it was suggested that perhaps interested foreign postdocs could meet at a casual event (possibly lunch).

6) Future Events
IG had information from past Career Committee Member Shilpa Gandre on an interesting speaker who deals with alternative career pathways for postdocs. IG will make enquiries in order to find out how much this speaker would charge and to get feedback from other postdoc organizations.

Minutes of SoPS carrer meeting held on 1/13/2006

Minutes of SoPS meeting held on 01/13/2006 (Minutes by IG)

Attending: Catherine Millar (CM), Leanne McKay (LM), Ann Simon (AS), Marcus Kaufman (MK), Gopal Iyer (GI) and Izabela Giriat (IG).

Finalized the details of the Liberal Arts College event - the event was to be video tapped, and the recording would later on be put up on the web-site.

Started discussion of future events:
Publishing in science – Yohannes had brought up a while ago the idea of having a panel of professors speak about the process of publishing papers. The committee was interested and thought it would be a good idea to put up such an event. Some questions that came to mind were:
How important is the cover letter when submitting a paper?
How do you decide when and where to send your manuscript?
How do you deal with rejection? How do you appeal the decision?
IG will e-mail Yohannes and ask him if he’s still interested in pursuing the event. MK and GI said that they would be willing to help him.

Human resources – LM had previously contacted two companies with the idea of having their HR department come and talk about the job application procedures in their respective companies. The idea has morphed into possibly including people from start-ups and small companies too. LM was going to re-connect and see what she could make out of this idea, in collaboration with Jayshree of the career center.

Women in science panel – Last year’s "Women in Academia" panel discussion organized by the career center was very well received. A follow up event sounded like a good idea, maybe with focus on sciences in particular (versus academia in general). IG will call Jayshree from the career center to ask her what kind of feed-back they got from the "Women in Academia" panel discussion and see if they are thinking of doing a follow-up event where we could collaborate. Ideas that came to mind in regards to the event:
Have a psychologist on the panel to help give back-ground and relevant information on the issue.
Address the myths versus realities (e.g. Is it easier to be a mom in academia?)
Should general family concerns be included too?

Brown bag lunches or after hour drinks series – discussion has been going on of installing a casual series where a small group of post-docs can get together with a person that has pursued interested outside research. Possibilities include people in:
Government (e.g. policy makers)
Think-tank organizations
School administration (e.g. chancellor or dean)
Science writer or reporter
LM was going to approach a science writer she has seen on campus, and AS was going to ask Arlene Russell (a senior lecturer in the chemistry department). An attempt will be made to get this series up and running by February.

A comprehensive university panel – depending on the success of the liberal arts college panel the idea was put forward by GI that a similar event could be organized focused on comprehensive universities.

Commented on up-coming events by the career center:
Networking Skills for PhDs. Thurs. Feb. 9, 2006. 5:30-7:30 pm at the Career Center, 3rd Floor
Creating the Doctoral Level Resume. Thurs. Feb. 16, 2006. 5:30-7:30 pm at the Career Center, 3rd Floor

Other issues – how to recruit new people to the career committee? A few suggestions came up:
Advertise the meetings on the SoPS web-site. IG will be doing this from now on.
Use fliers to inform people of the meeting. AS will try and design a flier that we can use next time.

Minutes of SoPS meeting held on 02/09/2006

Minutes of SoPS meeting held on 02/09/2006 (Minutes by SN)

Attending: Catherine Millar (CM), Leanne McKay (LM), Ann Simon (AS), Markus Kaufmann (MK), Sehat Nauli (SN), Izabela Giriat (IG), Yohannes Shiferaw (YS) and Margaret Wang (MW).

*Publishing in science*
YS contacted several UCLA professors to gauge their interest and availability. Two professors have agreed to come: Robert Modlin and Steve Smale. One declined: Joan Valentine. Two others have not responded: Owen Witte and Charles Stewart. YS asked the other members to e-mail him more names that he could contact and asked MK to personally ask his boss if he would be interested. It was agreed that the panel should consist of at least 4 professors. The event is scheduled for March. YS will wait another week to see if additional professors are interested in attending, before deciding on a date/time and room. MK will take care of the refreshments for this event. SN suggested using the IPAM room if Boyer Hall is not available (SN will forward the e-mail of IPAM to YS).

*Human resources event*
LM is leaving in a month and has not been able to contact Jayshree at the Career Center to discuss the possibility of inviting HR representatives for a possible postdoc event. LM will not be able to finish organizing the event. No other member expressed interest in taking over the task. LM will pass information to the committee regarding what she has done and the event will be on hold until somebody expresses interested in it.

*Women in Science*
IG contacted Jayshree but won’t be able to meet with her until March. CM brought to IG attention the website for the Association of Women in Science (AWIS). The organization is based in Washington DC and has had various seminars dealing subjects such as career and family and mentorship. IG will e-mail the association to get more information on the events they have held.

*Brown Bag Lunch*
The first brown bad lunch event has been organized by LM and will feature Karen Heyman, a freelance journalist whose work has been featured in "The Scientist" magazine. AS suggested fliers be posted around the lunch table or meeting area, so participants can find the event. Future ideas for brown bag lunches are: guests from the Rand Corporation (to discuss possible careers in think tanks - MW), Arlene Russell (director of the "Preparing Future Faculty" program - AS) and teachers (PhDs that have transitioned into K-12 - IG).

*Other events*
The Liberal Arts College panel went very well, and it seems to have reached a population of post-doc (and graduate students) that we haven’t seen in other events. This led us to speculate that similar panels focusing on teaching-only and comprehensive colleges may be a good idea. AS will look into setting up the teaching only college panel (she already had people approach her telling her they would be interested in such an event). IG will e-mail GI to ask him if he would be interested in setting up a comprehensive college panel (he had mentioned it in the previous meeting). Such panels could be done in collaboration with the Graduate Center – IG will e-mail Christine to discuss the possibility.

MW suggested an event to address time management in academia. In particular, how do professors manage their schedules and what strategies allow them to equilibrate research, teaching, mentoring and service to the university. LM suggested asking a professional organizer to introduce basic ideas and concepts of time management (LM will contact her to see if she would be interested). This could serve as an introduction, followed by the real-life experiences of a professor that’s a good time manager. This event could also be done in collaboration with the Graduate Center – IG will e-mail Christine to discuss the possibility.

Jean Luc Doumont contacted IG to inform her that he will be touring Southern California in May, and was interested to know if UCLA would like him to give a talk again (last year he did a talk on successful presentations that was well received). IG would e-mail the rest of the committee the subjects he lectures on and depending on the preferences would then contact Christine (from the Graduate Center) to see if they would be interested in collaborating on the project – and costs (about $1500). IG would also have to clear the larger expenditure with the executive committee.

*Other issues*
A flier was made to invite by AS to publicize the career committee meetings, but we will also send out invitation e-mails, similar to the one sent out by the communications committee, which already generated 3 positive responses. AS will redact the e-mail.

*Career Center events*
The Career Center will be hosting "How to Create a Doctoral Level Resume" Thursday February 16th from 5:30 to 7:30pm in the career center.

Minutes of SoPS meeting held on 03/17/2006

Minutes of SoPS Career Committee meeting held on 3/17/2006, in little room in Ackerman (rain prevented from using our usual meeting point: Kerkhoff patio). Minutes taken by AS.

Attending: Catherine Millar (CM), Sehat Nauli (SN), Gopal Iyer (GI), Anne Simon (AS) and Izabela Giriat (IG), as well as two new members, recruited through the invitation email: Helen Su (HS) and Simone Benassi (SB).
Sent email comments: Margaret Wang (MW).

Past events:

Invitation email
Successful: we recruited 2 new persons!
We will need however to recruit a new Chair in June, as our actual chair, Izabela (IG), is going on Maternity leave!

Discussion/Feed-backs on the Publishing in Science Panel
Good attendence.
There were a lot of graduate students.
If we do this again, it might be useful to have a basic introduction about publishing for people who did not publish before.
IG suggested having a technical presentation about how to write and present a paper as a possible follow-up event.

Discussion about the kind of question asked, and the role of the moderator:
The questions were very specific, it might be better if there is an opportunity for the panelist to say what they think is relevant without being biased by our questions.
Suggestions for next panel: give 5 min. for each panelist to let us know what they think is important. Give them the questions few days before the event, but only after they have time to think about the subject on their own.

Events planned

No major event planned for April (a possible Brown Bag Lunch April 7th), and several in May (May 4th, Jean-Luc Doumont workshop, May 11th Women in Science discussion Panel).

Jean-Luc Doumont’s workshop "Three Laws of Communications"
May 4th
In collaboration with the Graduate Center who will pay half of the expenses of this visiting speaker.

Women in Science Panel
Purpose: follow-up on the Women in Academia discussion Panel organized last fall by the career center.
Suggested date: May 11th, 2-4 pm.
This will be a collaborative organization with Christine Wilson from Graduate Students Affairs and Jayshree Radhakrishnan from the Career Center.
We want the panel to be about women in academic sciences, rather then science in general - although people liked the idea of hearing about women in science in general, they thought that could be a follow up panel.
Although Christine and Jayshree volunteered to moderate this event, we decided it would be best if a post-doc would act as a moderator, because they may be better in tone with what we want to get out of the panel. One of the members (AS) volunteered to be the moderator.
We need panelist who will not be afraid of being honest and direct to discuss about gender issues. We also discuss the idea of adding a psychologist, who might offer advice on how to deal with difficult situations, without counseling specific panelist but giving general suggestions instead. The psychologist could give some background information regarding the general problems encountered by women in academic sciences, and some key statistics. We should also mention the reduction in the salary gap, at UCLA.
Panelists suggested: Judith Smith – Life Sciences, Robin Houk – Chemistry and Carrie Miceli – Immunology.
Judith Smith was proposed by Jayshree Radhakrishnan (in a meeting she had with IG), Carrie Miceli and Robin Houk by GI. HS proposed to approach Carrie Miceli who she knows.
We thought it would be best to initially just describe the panel to the participants (e.g. not give them the questions we want to ask them) as to give them a few days were to think about the subject and come up with things they believe are important. But because we don't want to catch them off guard either, we would send them the list of questions we are interested in a day or two before the panel, so that they can look it over, and can let us know if there are specific questions they would prefer not to answer.

Brown Bag Lunches
We had a successful 1st Brown Bag Lunch last month with a Science Writer.

On March 23rd there will be another one with Pr. Fred Eiserling, Associate Dean of Life Science and previous Dean of Life Science, to discuss about what goes on behind the scene of academic research universities. The place should be the patio of Kerkoff, but we need to come up with another place if it rains. IG will email Christine to reserve a room. Setting: sign-up for a maximum of 15 people.

We will probably have another one for April, with someone from the think tank Rand, from Santa Monica. MW told us that one of colleagues (an economist) at RAND is willing to talk his experience at a think tank. He's available on the 1st Friday of April (April 7th). He's suggested Gotham Hall on Third Street (to be near Blue Bus stops)—but we could propose other places.

Additional suggestion for Brown bag lunches: GI suggested Jared Diamond, and IG a person from the Natural History museum.

Panel Discussion projects

We need to try to have events planned for June and afterwards…

Teaching only Colleges discussion Panel
AS is interested in organizing it, but not in the near future. AS has contact with Santa Monica City College Faculty.
GI has contact with people in Cal State LA and other institutions; he could provide further contact information.

Comprehensive University discussion Panel
GI has contact information too and can help facilitate, but cannot be in charge of organizing the event.

Time Management Panel
Suggested by MW.
Christine Wilson knows someone who could do a practical talk, with tips on time management.
A second part would involve professors who feel they have good time management skills and would share that with us.

Panel for non-resident
Suggested by SN.
Purpose: discuss different issues, such as cultural differences, immigration issues etc…
CM believes the Chinese Association has organized something similar in the past. She will ask them for more details.

HR discussion panel
Idea started by Leanne McKay, who left for a post-doc in France.
Purpose: to understand how do companies hire Ph.Ds, what are small and big companies expecting from Ph.Ds, and how would a Ph.D fit in their company.
There are two sides to this: the point of view of smaller companies (start-ups, small biotechs), and bigger one (such as pharmaceutical companies).
SN suggested attending classes in the UCLA School of Business to learn about different companies, but GI mentioned that even though post-doc are allowed by the university to audit classes, they couldn’t do so in the Business School of Business.

Thursday 18th May, 2006 - Career Development Meeting

Career Development Meeting
Thursday 18th May, 2006

Chair: Izabela Giriat (IG)
Attending: Anne Simon (AS), Sehat Nauli (SN) Markus Kaufmann (MK)

1) Search for a new chair
IG is stepping down as chair of the Career Development Committee meeting. SN will take over her tasks until July. By then, a new chair of the Career Development Committee needs to be found. AS is no longer able to attend the meetings of the committee. Thanks to both of them of for their commitment to the postdoctoral society and their contributions to the success of past event.

2) Brown Bag Lunches
The next Brown Bag lunch will be with Eric Scerri (www.chem.ucla.edu/dept/Faculty/scerri/). He is a philosopher of chemistry and lecturer at the UCLA chemistry department. Date and time will be announced, it will be hopefully end of May or in June otherwise in September. Eric Scerri’s new book will be published this summer: The Periodic Table: Its Story and Its Significance. MK is organizing this event.
Future potential guest: Jerry Diamond, will be contacted by Gopal. SN will contact Eric from the business development committee about representatives of biotech or a patent attorney. AS suggested Christine Miller, psychologist from the women in science panel, for a brown bag lunch.

Review of past events:

3) Jean Luc Dumont "The Three Laws of Communication"
IG, AS, SN and MK stated that he gave a clear and inspiring presentation. Noise, as a term to describe all disturbing factors in oral or written communication was found to be an often underestimated problem in communication. One take home message was: never blame the others, do the best with the circumstances you have (room, light, audience, number of words in an abstract or paper).

4) Women in Science Panel
A video of the event will be available at the postdoc web site. IG and AS were involved in organizing the panel with the career center. They mentioned that the audience thought that it was informative. The downside was that one panelist couldn’t make it and one was coming late. It would have been livelier with more panelists. Both panelist faculties were very determined and did not observe major gender differences in research. Psychologist Christine Miller gave a very good overview on gender issues at work place.

Future Events
5) Time Management Event
There is still an event planed on this subject. See minutes from the last meeting. SN mentioned that there is an event on campus this week on time management; he will post it on the web site.
6) Seminar in successful writing

After having a PI panel on academic publishing organized in March, AS, IG, SN and MK propose to have another workshop on effective writing. MK will find out if Michael Alley (http://www.me.vt.edu/people/faculty/alley.html), author of “the craft of scientific writing” is giving workshops at the west coast or if he knows an excellent teacher on writing in the Los Angeles area, preferentially a person that not only published scientific literature and a person who is able to teach writing in a lecture format to scientists.

Video Webcasts of Previous SoPS Career Events

Please Check out the Videos of previous Career Panel Discussion and Presentations with UCLA Faculty and External Speakers.

Video Webcasts of Previous Career Events

http://www.postdoc.ucla.edu/videos

The Events were hosted by the Career and Business Development Committees of SoPS

Panel Discussions:
From Postdoc to Faculty, Surviving as an Assistant Professor, Academic Publishing, Women in Science, Career Opportunities Liberal Art Colleges

Business: Intellectual Property, University Based Start-Up Companies

Alternative Careers Paths: Doctors without Borders


Committee for Communications

We are a new committee at SoPS as of Dec 1, 2005. Shortcut to this page is here.

Overview

As a postdoc at UCLA, one relies heavily on having **the right information** and, importantly, **at the right time**. Whether it be immigration issues, finding a local doctor for your child, getting an annual progress check with your PI or knowing what the National Postdoctoral Association is up to. This committee aims to enhance the UCLA postdoctoral experience through better communications at all levels. We have identified the following areas and are currently developing strategies for acquiring and delivering reports:

Medium and Publications

Our primary medium is electronic due to both budget and viability concerns. As of 12/05, we are responsible for the following productions:

Informal or Evolving

- 1) Online UCLA Postdoc Survival Guide (published right here)
- 2) News Reports and Forum Response
- 3) SoPS Website guide

Formal

- 1) New Postdoc Orientation Sheet (to be delivered with offer letter)
- 2) Monthly SoPS Newsletter (delivered electronically to UCLAPostdoc-List)
- 3) Annual Print Version of Online Survival Guide (to be made available at OISS and Grad Division each fall)

Current Officers and Reporters

- 1) Serapio M. Baca (VP, Committee Chair)
- 2) Anna Matynia

Previous Officers and Committee Members

- 1) Sarah Warburton (currently SoPS President)
- 2) Tracy Daniels
- 3) Serapio Baca
- 4) Ajaykumar Gopal

How You Can Help

- 1) Join our committee
- 2) Do you like to write? We are seeking Reporters and Scouts for both on-campus and out-campus happenings. Your reports will feature on the main page of this site and the monthly newsletter if relevant to the general postdoc community.
- 3) We are postdocs and realize that life is hectic, so instead of being on a regular committee, if you would like to make a one-time contribution in the form of articles or written guides useful to other/future postdocs, please contact us.

Recent Events Organized

1. Transitioning to a Green Card, Nov 29th 2006. (event analysis)
2. Retirement Planning Basics for Postdocs, April 11th 2007 (event analysis)

Meeting Summaries

Use links below for individual meeting minutes.

SoPS-Comm Meeting 1 - Feb22, 2006

Attendees: QL, DV, TD, GPD, BK, KP, AG

The meeting started with an introduction to the general organization of SoPS and the vision of the communications committee. Three items were discussed in detail.

  1. 1) Orientation and Survival Guide: the graduate student orientation guide (link at bottom) was passed around and the general idea is to abstract from that as necessary and add more post-doc relevant material to the onine Survival Guide, using the Survival Guide Forum (link at bottom) as a sounding board.
  2. 2) The New PostDoc Orientation Sheet for the upcoming Annual Postdoctoral Awards ceremony: This document will be a 1-page condensed cheatsheat of useful information for postdocs which also serves as a flyer for SoPS on the reverse.
  3. 3) SoPS NewsLetter: An e-mail newsletter to be sent out monthly to the postdoc community updating them about latest news and upcoming SoPS and Campus Events.


Discussion

  1. All agreed that the best times for regular meetings would be noon on wednesdays.
  2. Most will have time to attend monthly meetings (BK is in transition to faculty position, may not be regular)
  3. KP offered to write for the newsletter when time permits
  4. QL has been on campus for several years and offered to contribute when relevant to the orientation and survival guides.
  5. BK offered to share her experiences of transitioning from postdoc to faculty on the survival guide.
  6. DV mentioned a postdoc starter package received by new medical employees - we need to look into


Actionables

  • To populate names, phone numbers and e-mails in the New PostDoc Orientation Sheet. (All)
  • Collect news items for monthly newsletter (KP) and solicit monthly update from other committees (AG, GPD).
  • AG, GPD to check with Kyle for copy restrictions for abstracting from Grad Orientation book and also double-sided printing for March 22 flyer.


Resources

SoPS-Comm Meeting 2 - Apr26, 2006

Attendees: Graham Davies (GPD), Katherine Peebles (KP), Tracy Daniels (TD), Serapio Baca (SMB) and Ajay Gopal (AG).

The meeting focused on populating the Survival Guide with information that is relevant to its most common viewership - new postdocs. Based on an idea from SMB, the top-level organization of information was decided to be topic-based rather than time-based. This was followed by a brainstorming session where everyone contributed from their knowledge of local experiences. The transcript of this session is below and will be integrated into the Survival Guide.

malls
santa monica 3rd st
sherman oaks
beverly center
the grove
dsw
westside pavillion
century city
fox hills

other shopping
REI
adventure 16
sports authority (Sepulveda)

Electronics
Fry's

household goods
Target
Best buy
Sears
Bed bath & beyond
Linins & things

furniture etc.
ikea
target
korea town
goodwill/salvation army
craig's list

groceries
whole foods
bristol farms
wild oats
gelson's market

ralphs
von's
albertsons

99 c store
food for less

trader joes

bulk foods
smart and final (like costco, no membership required)
big lots

Drug stores
cvs
long's
rite aid
UCLA pharmacy (westwood medical plaza)

Hardware
home depot

ethnic food

King's head
Tudor house

India sweets and spices

Soliel (Qeubec)

Cost plus (also furniture)

Mitsuwa (Japanese)

Artesia Blvd. (little india)
Sawtelle (Japanese)
European Sausage Co (South African) on Pico somehwere...

Cars:
????

repair: find a mechanic on klick & klack website: cars.com
insurance

Comparison shopping:
consumer reports
consumer reviews

Car Rentals
Rent a Wreck
UCLA travel Center
FlexCar

Car Repair
Pep Boys
Firestone
Kragen
Autozone
76 Gas stations / Shell
Costco Fuel / Tires

Shoes
DSW
Shoe Pavillion
Aldo
Footlocker
Footnotes

Bikes
Helen's Cycles
Wheeles (sepulveda)
Craig's List
University Impound lot
Sports Authority
Costco

Museums
Hammer
Moca
Getty Center
Getty Villa
Huntington Gardens
Rodeo Drive Art Galleries
Science Museum Park (near USC)
UCLA Live
Aquarium of the Pacific
Museum of Jurasic Technology

Mainstream Vistors
Universal Studios
Rodeo Drive
Disneyland

Visitors
Zuma Beach
Santa Monica Mountains
Will Rogers Park & Hike
Venice Canals
Bike Venice Beach
La Brea Tar Pits
Hollywood Blvd
Cantalina Island
Channel Islands
Mullholand Drive
Disney Concert Hall

Snowboarding
Big Bear
Mountain High
Mammoth
Mount Baldy

Discount Airlines
Southwest
Frontier
Jet Blue
Alaska

Travel Agencies
STA Travel
Travelocity
Expedia
Travel worm
Orbitz
hotels.com
sidestep.com
priceline.com

Hiking
A foot and a field in LA County
Another book
Amalfi
Wesrtidge
Pallisades
Temescel
Topanga
Trippet Ranch
Malibu Creek

Personal Finance
http://atyourservice.ucop.edu/contact/retire_save.html

SoPS-Comm Meeting 3 - May31, 2006

Attendees TD, KP, GPD, AG.

The discussion revolved around two topics:

1) SoPS Newsletter --- KP updated the group on the latest form of the Newsletter. GPD suggested that it be an automated text output from the webpage. AG suggested that KP get the weekly web update and add extra notes to it if required and post it as a more personal communication towards other postdocs.

2) Survival Guide --- We went over the different headings under which the current version imported from the old website is. It was decided to abandon the "before you arrive" section since most people will be able to make their deductions from the remaining content which would have diverse time-based information. The "Shopping Guide" section needs to be reorganized using more general themes. Sports and Recreation need to be clubbed with "things to do". It was decided to focus on "Accomodations" for the rest of the meeting since it was one of the first things new postdocs seek. The following points were decided as essential for the page:

  1. Picking where to stay - include links to zip code based Safety and Census information
  2. For postdocs moving from elsewhere, provide a cost-of-living calculator.
  3. Remind international postdocs that most rentals are *unfurnished*.
  4. Provide links to rental agencies
  5. Provide information on Rent Control
  6. Mention that a good way to rent is to drive around and look for signs.
  7. Provide links to UCLA buses and discounted bus routes.
  8. Check on upcoming ruling for mandatory renter's insurance.

The above themes will be added to the page by AG and the link sent out to the rest. The team will populate material as they find.

3) AG also mentioned an article he was writing titled "Postdoconomics" that estimates the spending power of a UCLA postdoc at the base salary level.

SMB and DV informed AG by email that they were not able to make the meeting due to unavoidable circumstances.


SoPS-Comm Meeting 4 - June28, 2006

Attendees: Sehat Nauli (SN), KP and AG.

This was a short meeting which primarily discussed the details and possibilities of joint events between the career (and other) committee(s) and communications. The aim was to identify facets of other committee events that dealt with periodic information delivery to postdoc community.

SN suggested a workshop that presents statistics about job availability in contrast to the number of postdocs to reveal the reality of the supply&demand equation. A possible format is to have a speaker present statistics followed by a discussion panel that would evaluate strategies for personal decision making from multiple perspectives.

SN would try to set up sample polls to gather information from postdoc community about the direction to tailor future events.

KP and AG discussed releasing another newsletter in july if not superceeded by the townhall meeting.

SoPS-Comm Meeting 5 - August 2, 2006

Venue: Kerckhoff Patio, Noon -1:10pm.
Attendees: QL, SMB, KP, Anne Simon (AFS), KP, SN, GPD, AG, Akila Shanmugam (AS).

--- Topics Revisited from Previous Meetings and Events:
* SoPS-Comm members revisited the neutral position of SoPS on the issue of unionization and it was decided that direct communications would be made through this committee on this matter.
* SN would test out a new web-form module to be utilized as a survey tool (as per June 28 meeting)
* Career Info session on statistics to be on back burner until more important events are completed between now and November.

--- Main Discussion
* AFS suggested the possibility of making a version of the postdoc cheat-sheet on magnets on a small budget.
* The possibility of having an optional mentorship program for new postdocs was also discussed as a possibility for the future.
* It was decided that a two-part series on immigration information for international postdocs will be held between now and november. The first part of the two would be a joint panel from UCLA (OISS) and their recommended law firm - addressing issues on switching visas for current postdocs. (Webcast for future postdocs?) The second part of the series will consist of an info-session on the green-card process by the firm that spoke on the issue through SoPS over a year ago. AFS would be the main contact for the second part. SN reminded that these events should not clash with the planned career event in mid Sept. Tentative date for first session set as late Sept to mid Oct. And second one a week after the first.
* AG suggested that an info-session on healthcare options be held. QL and SMB pointed out that there are many differences in available options between departments. SMB has followed up with information on events organzied by the office of UC health plans. This info to be communicated to postdoc committee. If further need is felt, SoPS will organize additional event targeted towards postdocs.

--- Actionable Items
* AG would contact OISS (susequently Wolfsdorff) regarding setting up an info-session about Immigration for Postdocs
* After the date for UCLA seminar is decided, AFS would set a date with the immigration law firm for a special green-card related information session.
* Once dates are decided, venue and time will be decided.

Entrepreneurship and Business Development Committee

SoPS ENTREPRENEURSHIP & BUSINESS DEVELOPMENT COMMITTEE

Mission Statement

The purpose of our committee is to familiarize scientists & engineers with the business aspect of research. Since most scientists and engineers do not have business experience, our goal is to bring academic inventors and business people closer through various educational seminars and social events. In other words, bridge the gap between science and business. We expect to reach our goal through the following:

Facilitate science and business collaboration - We host events to help create dialogue between academia and business. An emerging technologies conference is being planned.

Share Intellectual Expertise - We work with various groups and organizations to help them address problems and evaluate ideas that require expert scientific insight. Our technical and conceptual knowledgebase spans a variety of scientific disciplines.

Train Emerging Entrepreneurs - We host seminars that introduce scientists and entrepreneurs to various aspects of the business of science & technology. Topics include intellectual property, technology transfer, start-ups, venture capital and more.

If you are interested in working with the Enterpreneurship & Business Development Committee in any capacity, please contact Carissa (cfonseca [at] mednet [dot] ucla [dot] edu)

CURRENT EVENTS

TECH COAST ANGELS MENTORSHIP PROGRAM
Tech Coast Angels, the largest angel network in the U.S., offers to mentor selected UCLA scientists willing to turn their inventions into successful start-up companies. SoPS's Business Development and Entrepreneurship Committee co-hosts this event with the Engineering Grad Student Association and the Entrepreneur Association at Anderson.

Applications are now being accepted for the Spring 2009 Mentorship round (Deadline May 4, 2009).

Stay tuned to this committee's website www.postdoc.ucla.edu/BizDev and the Program's website http://www.egsatec.com for further details.

TECH COAST ANGELS SCREENING SESSIONS
The Tech Coast Angels (TCA) holds screening sessions to evaluate potential start-up company investements. A limited number of seats are available for SoPS members to attend these sessions, with the hope that attendees will gain a better understanding of what is takes to start a company.
Attendees will also have the opportunity to observe TCA as they evaluate the companies looking for start-up capital.
There is also breakfast with TCA members before the screening session. This is a great opportunity to network and ask questions that you may have.
The screening session is approx. 8am-noon on Fridays. If you are interested, please contact Carissa at cfonseca [at] mednet [dot] ucla [dot] edu.

Links

OIPA

Evelexa - A good resource for learning about start-ups.

UCLA Technology Innovators' Forum Learn how to start a hi-tech business with little or no capital.

Tech Coast Angels, the largest angel investor group in the U.S

Tech Coast Angels mentorship program at UCLA

Free Entrepreneurial Events and Seminars

A calendar has been created to display deadlines and events related to this program. Please use the following link to view the google calendar:
http://www.google.com/calendar/render?cid=uclatec%40gmail.com">http://www.google.com/calendar/images/ext/gc_button1_en.gif " border=0>

PAST EVENTS

Wednesdays Spring 07, 4 pm - 5:50 pm, Boelter Penthouse (8500 BH) Bioengineering Seminar Series:From Bench to Bedside –"How to Develop and Commercialize New Products", no registration needed, you do not need to attend all sessions.

Friday April 13, 11 am - 1 pm, Career Week Event, "On Track to Being Your Own Boss as an Entrepreneurial PhD", register for this event at http://career.ucla.edu/cw7/Register.asp

Friday April 20, 2007, UCLA Anderson School, Tech Coast Angels screening session. Please contact your student group representative to attend.
Tuesday May 8, 4 - 6 pm, TCA Seminar Series. TCA members will discuss the first steps to take towards turning your idea into a successful company. Potential topics for discussion: market analysis, competition, marketing, and growth.

TECH COAST ANGELS MENTORSHIP PROGRAM
Tech Coast Angels, the largest angel network in the U.S., offers to mentor selected UCLA scientists willing to turn their inventions into successful start-up companies.
Deadline May 4, 2009
Apply at http://www.egsatec.com
Just answer 9 simple questions about your technology by May 4, 2009 and you will receive feedback from TCA shortly after. If you are accepted into the next phase of the application process, and you complete Phase 2 of the application (University non-assert and Informed Participation Forms) on time, you are guaranteed mentorship with a TCA member.
Please email UCLA [dot] TCA [dot] mentorship [at] gmail [dot] com if you have any questions or need assistance with the application.

TECHNOLOGY COMMERCIALIZATION AT UCLA: THE OFFICE OF INTELLECTUAL PROPERTY and THE ESSENCE OF THE PRESENTATION, PART II
159 Boyer Hall, 4-6pm
November 8, 2006
Last seminar of the year. Learn about the mentorship program!
Join us Wednesday, November 8th from 4-6pm in Boyer 159 for the third
seminar in the series "How to Turn a Technology into a Valuable Company."
Join us as Ken Polasko, Ph.D., Director of Business Development in UCLA’s Office of Intellectual Property discusses the process of technology commercialization at UCLA. From filing a patent to helping create start-ups, Dr. Polasko will cover it.
The Tech Coast Angels, the largest angel network in the U.S., will also discuss the final six points that entrepreneurs should address when presenting their start-up.
- Interested in Mentorship? Come and find out about how to get mentorship
from a Tech Coast Angel member.
There will also be networking opportunities.
For more information and bios,
http://rocky.ee.ucla.edu/seminar06/doku.php
*You DO NOT need a commercializable technology to attend this event, just
a desire to learn.*
Hope to see you there.

SoPS Business Development Committee

Social Committee

The Social Committee is looking for members! Please Contact Us if you can spare a few hours a month to help.

We try and focus on events that don’t take much organization as we are all busy postdocs.

Some things that would help us out:

1) Someone to book a table for pub night, be there at the right time to grab the table.

2) People to hold tables for Meandering Meals and be on time with a small sign.

3) Volunteers to post flyers for social events.

4) Beach Volleyball organizer.

5) People with ideas as to how to get postdocs to interact!