Here are some tips for organizing events and using the website to advertise.

See also Getting Food, What to Organize, Reserving a Room

Getting Money

The SoPS money is controlled by Graduate Division and all expenses must be approved. Each event will be evaluated on a case by case basis so please hit Contact Us or discuss with board members.

Advertising

Postdoc Mailing List

You can email everyone on the UCLApostdoc-l mailing list by posting to this address: uclapostdoc-l____AT____lists.ucla.edu

Your post must be moderated before it can be sent - please use the contact us link to alert us that you are posting. Only list members are allowed to post to the list. Please use the address that you are signed up with as the FROM address.

Flyers

Flyers are a good way to advertise but you need to be careful where you post them. Most notice boards, elevators and other places around campus are strictly controlled by administrative staff. Make sure you get permission before posting anywhere. The simplest way is to post an email to committee members encouraging them to print and post in their surrounding buildings. If you need a large number printed the Graduate Division may be able to help. For larger / more expensive posters we may be able to get money to print them using campus services.

Adding information to the website

Permission

If you want to add information to the site you will need the appropriate rights setup for your account. Contact us to have this setup.

Events

Click on 'Create Content' link in your menu. Follow that link and go to 'Event' and then fill in the form as required.

You should set some Tags for your event. For example, social, pub, evening OR career, academic etc.

If you want your event to appear on the front page - expand the Publishing Options menu and click on 'Promoted to front page'.

If you want people to be able to sign up for your event - click on the signup menu to expand it and fill in the information.

You can attach files using the Attach Files menu.

You can create a short URL using the URL Path Settings. This will give your event a shortcut like:

http://www.postdoc.ucla.edu/your_event

News Stories

Click on Create Content in your user menu. Go to Story and add information as required.

Videoing Events

We normally try and borrow a camera from someone. We now have two MiniDV tapes for recording events.

UCLA Audio Visual Services

If you can't get hold of equipment then you can rent it from Audio Visual Services. Check their website for more information:

http://www.oid.ucla.edu/units/avs/

Their rates are quite high so if you can find departmental resources this may be better.

Projectors

The following rooms have built in projectors:

# CHS x3-105 (floors 1-6) # Boyer Hall 159/173

The following rooms do not have projectors:

Laptops Try and encourage the speaker to bring their own laptop. If they can’t then you may be able to find a committee member willing to bring theirs.