Contact your Department Administrator if you have any questions regarding Postdoctoral Scholar procedure forms or documents. Most documents will be routed to your email address via DocuSign.

Appointment

When initially appointed as a Postdoctoral Scholar, you will be requested to complete a Personal Data Form. Personal Data Form requires the submission of the following documents:

  • Evidence of Completion of Doctoral Degree: Copy of diploma, official transcript, or official statement from the awarding institution Registrar’s or equivalent student records office. Document must certify completion of all doctoral degree requirements.
  • Curriculum Vitae: CV detailing both academic and professional achievements, including doctoral degree completion and any prior postdoctoral experience (as outlined above).
  • Statement of Objective: Briefly describe research and training objectives for proposed Postdoctoral Scholar appointment.

Documents not originally issued in English must be accompanied with a certified English translation. Self-translated or translations generated from Google Translate are not accepted.

UAW Local 5810 is the Union chosen by a majority of Postdoctoral Scholars at the University of California as their collective bargaining representative. When initially appointed as a Postdoctoral Scholar, you will be requested to complete UAW Local 5810 Postdoctoral Scholar Deduction Authorization Form.

Paid Direct Fellowship or Traineeship Award

If you have received a fellowship or traineeship for postdoctoral study by an extramural agency and the agency pays the fellowship or traineeship directly to you, rather than through the University, you will be requested to complete a 3254 Award Info Sheet. 3254 Award Info Sheet requires the submission of the following documents:

  • Fellowship or Traineeship Funding Letter issued by Extramural Funding Agency. Must: (1) be written on official letterhead from Extramural Funding Agency; (2) describe/state the scholar’s formal affiliation with the Extramural Funding Agency; and (3) list the exact amount(s) and duration of funding. If applicable, include USD currency conversion for funding amount(s); conversion rate must be as of the funding letter date.
  • Terms and conditions of Fellowship or Traineeship. If there are no terms and conditions for the Fellowship or Traineeship, this must be stated in the Funding Letter.
  • Sponsor Guidelines and/or Funding Opportunity Announcement (FOA)/Request for Application (RFA)/Request for Proposal (RFP) Announcement (or provide URL). If not provided, please explain.

Documents not originally issued in English must be accompanied with a certified English translation. Self-translated or translations generated from Google Translate are not accepted.

Health Benefits Opt Out

All Postdoctoral Scholars are eligible to participate in the UC Postdoctoral Scholar Benefit Plan (UC PSBP). If you elect not to enroll in UC PSBP, you will be requested to complete Postdoctoral Scholar Health Benefits Opt Out Form.